Did you know that some organisations collect informational data whenever and wherever? But, in most cases, the collected data just sits idle. You might wander why the very data that they put a lot of energy to collect simply sits idle – this is due to lack of data management. This leads to unmanaged data and might prove to be costly.
Unmanaged data causes a lot of headaches. In fact, it is a complete waste of organisational resources. It can cause decision makers to make mistakes if unmanaged data is used, resulting in huge consequences. Therefore, collected data must be well managed, neatly organised, and used accurately.
The cloud offers reliable technologies for easy data management. Data that is well organised in the cloud can benefit organisations in three ways:
Compliance: if data is properly managed, it becomes legally compliant. E-discovery for legal purposes, and data protection will become very easy if data is managed well. As a result, This short and long run savings will be realised.
Efficiency: if data is organised, then its management becomes easier and automatic. As a result, less resources could be assigned for data management.
Profitability: organised data can help reveal useful data and bring it to the forefront, showing information about products and leads. Companies tracking information about product opportunities and leads can benefit by taking action promptly and capturing the customer. This can be done at the moment when the need is the greatest.
Cloud computing contributes greatly to data management. First, it removes data silos. Cloud backup and storage is used to direct organised data to the cloud, allowing consolidation and organisation. As a result of the cloud usage, data can be organised in a single database.
With unstructured data, the organisation has no idea what is being leaked and who is doing the leaking or who is harvesting the data from their systems! Data sent to cloud repositories is encrypted. The encryption key is available only with the data administrator of the organisation. Anyone attempting to access the cloud database without appropriate authorisation is tracked, logged and can be instantly located. Even when the data access attempt has been successful, the encryption will deprive them of the pleasures of being able to gain the access.
As you can understand from this discussion, it is actually costly and disastrous to have unstructured data in your organisation than having it in the cloud.