Employee Termination and The Role of IT in Preserving Sensitive Data

Employee termination — whether voluntarily or involuntarily — happens everyday in all industries. Managing the termination plan is one of the great challenges for businesses. HR plays a significant role in termination. IT is not considered as concerning department; for that reason, termination procedure creates many problems. In order to keep terminations in an organised and smooth way, some of the effective practises are described here:

Basic Actions
It is necessary to plan the terminations at initial stage. HR should perform its duty in collaboration with IT as these two departments are equally important. If a wrong termination date is given to IT and they terminate the access on the given date, it will complicate matters. Consequently, the employee might not be allowed to use data or get into office as IT might have disabled the employee’s access.

In most of cases, IT departments are given particular guidelines and they follow certain procedures for terminated employees. Though the nature of tasks depend on the given guidelines, some basic tasks are performed to deny the access of terminated employees. These are as follows:
1. Restrict access to the building;
2. Inactivate the remote access;
3. Cancel networking, data and computer access;
4. Ensure that all employer’s equipment are returned;
5. Protect critical information available on all devices;

Tasks numbered 1 to 4 (above) are performed across all industries regularly. However, protecting critical information is difficult when the majority of employees use multiple devices. Salespersons keep data on various devices, such as Smartphone, tablet and laptop. Data across different devices contain confidential details concerning the company and clients, and therefore, it is obligatory for IT department to protect the information.

Preserving Data
Sensitive information, logs and records must be protected by IT in case a terminated employee lodges a complaint or files a case against the company. Sometimes disgruntled employees delete their emails, customer records or project files. To cope with such matters, data retention strategies are applied before termination date.

What does IT department do with the sensitive data of company that store on personal device of an employee? Preserving data is not simple due to proliferation of Bring Your Own Device (BYOD) and smartphones. On legal basis, the company has the authority to keep or delete such data, without damaging or disabling the devices. In this regard, remote wipe applications are really helpful that keep the information of company in safe hands.

In multinational and large companies, employees share a great number of accounts within a department. Though there are some benefits of using shared accounts, they create innumerable issues and they should be avoided.

Some terminated employees (perhaps most involuntarily terminated) might try to steal critical data from their former companies. In order to manage termination of employees procedure smoothly, planning is necessary at IT level and HR department. IT manager must have comprehensive knowledge of employees’ termination process and responsibilities of IT department. To accomplish this task effectively, IT manager should arrange a meeting with all stakeholders. It is favourable to get termination notification in advance; however, it is not always possible. To deal with with situation, it is good to have planning for uncertain worst case scenario situations.

Increasing Backup and Storage Capacity of Mobility Drives

The production and development of variety of mobile devices has given many benefits to businesses. From multinational companies having offices in different regions to local entrepreneurs, who visit clients on individual basis — mobility has become trendy; and has contributed to drastic changes in the way we do business.

Smartphone, tablets and laptops are the most compact devices that are designed to work regardless of time and location. These devices have full-time connectivity feature that is why the consumers remain always in contact just by pressing a single button. It is true, the mobility of these devices is highly beneficial, but it requires an effective storage solution for data protection and backup.

Mobile devices offer limited storage. This can be problematic when users need to keep bulk of data. While working through multiple devices, users need to get access to required documentation and information from all devices with synchronised and consolidated content. Similarly, the consumers have preference to have access and share content irrespective of location. Contrarily, the mobile devices are fragile and susceptible to theft, which means you must have a reliable system for data backup and protection.

One of the easiest ways to overcome such issue is to use Direct Attached Storage (DAS) which is also known as external hard drive. It is considered reasonably priced option when customers need to increase storage capacity and an effective way out for backup. Portable solutions are mostly used for desktops. There are other solutions that need automatic software for backup. Instead of saving data manually, the process is carried out by automatic software.

Today’s world is interconnected, therefore, cannot rely on basic DAS solutions for data backup and data storage. Most of the users demand centralised system so that they get access to files and share instantly from remote places. It is the reason why people have selected cloud solutions. As compared to DAS drive, data can be easily accessed through tablets, Smartphone and laptops. Having data in a central location is very convenient and allows sorting out the contents by required folders to use or share the information.

Network Attached Storage (NAS) is an alternative that is perfect for small and medium sized businesses. In the past, NAS solutions were only suitable for large enterprises, however, as storage costs dropped, NAS have been rolled out to small and medium businesses and consumers at reasonable rates. NAS systems come with many hard drive bays that fulfil the storage needs of any business. Bays can be customised to accept up to 24 TB or more. Furthermore, it is possible to configure NAS solutions in various formats such as RAID that gives more redundancy and data protection. File access and sharing level is also enabled by functionality of file server.

As the need to use storage solutions is growing significantly, resellers are in favourable position to offer their services. For instance, NAS solution is provided to customers who need consolidated and centralised storage. Moreover, this solution gives data sharing and data redundancy. NAS solution is best for customers who need bulk of storage like, photographers. On the other hand, DAS solutions can be selected by laptop users.

Whichever option you decide to use to backup your data, it is important to note that while on premises backup is better than no backup at all, it is best to backup your data using a cloud backup solution. Backup Technology is here.

Managing Data on Mobile Devices in Today’s Mobile World

Consider the statistics on mobile devices! Almost three quarters of your enterprise data is being created in different mobile settings, which include laptops and mobile devices like smartphones. Your employees might be out of the office selling your products, talking to your clients, repairing damaged equipment, digging up roads, attending seminars, or marketing your products. Although, such services of your employees to your company may offer you more competitive advantages, it is important for you to know that these employees may have a limited knowledge Information Technology (IT), and also they are certainly not experts when it comes to IT security. However, your company is putting security services into the hand of such people. Are you really sure you will be able to manage all of the mobile devices in your company, especially, in this mobile crazy world? Don’t you want to make a decisive action give such circumstances?

Cloud computing automates mobile device management and in turn it automates business processes, including businesses at remote sites. Your company can establish a dependable mobile device management system that can offer secure control of your mobile data, applications and devices without compromising the freedom available for the workforce simply by moving over to the cloud based computing services. Cloud services will lead to automatic definition of protocols; and they also enforce steps that help to manage and secure mobile assets, as well as implement answers that pro-actively control, protect mobile objects and enhance competency, client services, and eventually productivity.

For management of mobile devices, cloud computing services are organized with great, dynamic solutions for mobility management. There is reduction in the complexity due to the abstraction of the backup infrastructures and connectivity. The companies will be able to take full advantages of mobility and provide mobility devices with the help of software applications. Simply by reducing connection time, mobile workers that are connected to the cloud can increase facing time of the customer. In addition, they can easily deliver the correct amount of information at the appropriate time on their reliable devices. Just as the desktops in the office are being supported so the mobile devices will also be supported due to the fact that the entire data mobile devices, applications and data will be managed from a single console. The administrator at the head office of enterprise will remain the one to handle security issues.

Top notch cloud based management solutions will respond to the changes in the condition of the device. There are a number of parameters being monitored by the software, and some of them include: files, folders, memory, settings in the registry for the purpose of making changes and backup process triggers. There may be need for launching of precise applications
whenever the users either signs in or logs-out; the information of the user can easily be formed and saved to the core server so as to be able to trace the activity of the user or even when top secret folders and files are written to the external cards or passed on to other devices. Some of the applications that are available for offer with mobile management services that based in the cloud are: Optimization of bandwidth, scheduling, prioritization, management of connection, asset control, remote control, inventory control, license control, application control, and software distributions.

Mobile management tools that are based in the cloud may be of help to your company when it comes to management and protection of mobile devices in the entire company. Enterprise grade cloud solutions are:
• Highly flexible,
• Easily scalable, and
• Quickly measurable.
In short, enterprise grade cloud solutions are are Internet based applications which can easily be configured to the particular needs of your company.

Shall We Replace or Upgrade the Company Server?

Upgrades are necessary to prolong the lifetime of Linux or Windows server. RAM, modem, graphics cards and network cards are considered as easy to upgrade components. On the contrary, motherboard and OS have highly complicated upgrade process as these components need to upgrade other parts to give satisfactory results. For instance, latest RAM is also required when you are installing a new motherboard.

Usually, customers do not have an idea when they should upgrade the system and when buy latest server to carry on the tasks.

Here are a few conditions to judge the right time to change or upgrade a system:

Additional Drives

If your server is purchased just a few years ago, you can add the latest hard drives to accomplish storage needs. To add new drives, users must have SATA open port or open channel on the motherboard and RAID controller respectively.

Storage Requirement

Same model and hard drive brand need to be used when you are using a RAID system.  Your system may have 500GB drive and you may need to use 2TB drive to get required outcome. On the basis of controller and RAID nature, it is possible to change one drive and then move to the next to remake the array. You can use external device to keep backup before replacing drives.

Improved Performance

To improve the performance of server, various avenues can bring into account. If your requirements are not complicated, start with upgrading primary drive. Use of an SSD to improve OS drive will impact on performance. In order to make the conversion painless, Intel and Samsung offer specific SSDs with migration software.

Range of SSDs varies from simple 256GB up to 2TB. These SSDs have enough storage capacity to run Linux or Windows. If OS is running with an SSD, performance is renounced in terms of OS receptiveness along with shutdown and boot. Moreover, OS patches take less time on SSDs.

To overcome performance issue, PCI-E latest storage drives are the best. These storage drives need 3.0 PCI-Express to work with maximum speed limit. Furthermore, these drives are used on X99 and Z97 chipsets as boot drives. These drives have capacity to work with old chipsets but work as secondary storage devices only. When applications demand first-rate performance, use PCI-E to get fastest speed.

Age and configuration of server are the two factors that determine the nature of server upgrades. Each server has certain limits. Usually servers older than a year or more are worthy to upgrade. On the other hand, servers that are used for more than three years should be replaced.

Server Replacement

IT managers are often inquired about right time to replace server. Cloud services and virtualization have made the task more complicated. Companies are using cloud services for data storage, whereas virtualization has improved the server lifespan. Still there comes a stage when server outweighs all its advantages and it becomes necessary to change the server.

Here are the three conditions when buying new server is recommended? 

  • When server is used for three continuous years, the failure rate increases significantly. To overcome failure, replacing the aging server becomes crucial for a company.
  • Commercial servers have three years warranty, therefore, it is good to replace the servers before they get crashed.
  • An upgrade is not the only solution to cure a server. When RAID array or Windows is creating problem, reinstall the RAID or OS to keep things in order.

Backup Technology can assist you not only with your cloud backup and recovery needs, but we can also advise you when you are ready to replace or upgrade your servers.


Why is Asigra the Most Reliable Cloud Backup Software Solution?

The significance of a technology is evaluated through its capability to accomplish various business targets. One such technology we want to discuss today is a cloud backup and data storage software.

Asigra, founded in 1986, is considered the most reliable cloud backup and recovery software. Asigra offers security, affordability, reliability and manageability. It is one of the leading software providers for cloud backup and data recovery. Asigra has made managed business backup system very simple.

Managed backup service providers are attracted to using the Asigra solution for the profit margins, recurring revenue, marketing support, client retention model, FIPS certification, and the company ethics. In addition, Asigra allows its partners to go to market fast, in unprecedented ways. Partners are able to enjoy the various support services that are developed by Asigra.

By developing customer base and increasing margins, Asigra partners get the possibility to make a lot of money. By giving high tech value added services, Asigra’s partners can avoid channel conflict, triumph over technology restraints, improve customer satisfaction, receive ecosystem support, and access marketing and sales support to flourish their business.

Asigra reduces ownership risk by minimizing the operational threats. Asigra’s Hybrid Partner Program gives access to resources like programs for sales certification, training and market readiness kits. With the help of Asigra’s automated backup software, it becomes easy for partners to concentrate on different business activities to achieve their target. Partners are given choices to select the level of involvement and stay responsive to meet the demands of clients with hybrid, public or private cloud services delivery.

Service Level Agreements (SLAs) are valuable for demanding clients. SLAs develop trust of customers. Asigra cloud backup and recovery software can protect several Petabytes of data from one or many sources. In addition to maximum storage capacity, Asigra software is legally compliant for acts, such as: PCI-DSS, Data Protection Act, HIPAA, and Sarbanes-Oxley. Additional point that make Asigra trustworthy for backup service vendors and end users is its flawless reputation.

Asigra has developed a robust ecosystem with passion meticulously. It provides cost effective and perfect support program to beat the competition in the industry. Asigra has spent a great deal of time and energy in developing such a system. Partners are given immediate access to CDM (Channel Development Manager). Additionally, peer network is also within access of partners. Free partner conference is held annually to make Asigra ecosystem friendly and to exchange information and experiences among partners.

Asigra covers all avenues that lead towards business growth. It gives surety to manage risks, client retention, and profit optimization. Asigra partners provide reliable cloud backup services that are scalable, robust, risk aware and consistent to worldwide clients. Asigra cloud backup offers great features and has the ability to examine backup repositories to find out errors and when it finds one, it activates algorithms to rectify the error(s).

If you are interested to introduce services concerning data recovery and online data backup, Asigra is the ultimate destination to achieve your goals successfully.

We, at Backup Technology, know Asigra software inside out; and we have been Asigra’s partner since 2005, and 3D Hybrid partner since 2010. Let us help you with your cloud online backup, data storage and recovery needs.

Linking Mobile Devices for Data Consolidation

Data is becoming increasingly unstructured. While data is reproduced through several means, including in devices such as laptops, desktops, and smartphones and other devices, data consolidation and definition has become challenging. However, such data should be merged, defined and even made available to the people that need the information for the purpose of decision making. So far, data consolidation either never happened or happened very infrequently among all verticals. This has forced decision markers to guess at trends and reach at conclusions based on the available data. However, today things are different and data consolidation and definition can be handled rightly.

There can be changes in the face of computing around your company due to the incorporation of cloud computing. There are also possible things you can do with your data banks which include, centralizing them and linking your mobile devices to the data banks for the main purpose of either downloading of uploading information on the go. You can easily define polices of your enterprise for the mobile employees and automate the process of data backup from plethora of systems online. This is to make it easy for collection of data, categorization, indexing and presentation of data notwithstanding the fact that it is generated or even within a short period of time.

Loss of mobile devices should not be disastrous. There are ways you can prevent data breaches. For instance, you can run your entire mobile devices data on a very “thin” client; and and also store all your information in an Internet based repository. As a result, there will be no impact due to the loss of your mobile device, as it will just be a loss of a piece of hardware instead of a loss of hardware and important information. Encrypting all of the data on the device will give you an added security; and crooks or unauthorized persons that get hold of your mobile device will not be able to gain access to the data in the device or even in your Internet based storage vaults without having necessary authentication.

Mobile access and computing has brought a paradigm shift in the manner in which businesses are being carried. Thus far, there are still people that are still questioning whether mobile computing is necessarily “ready” when it comes to anchoring data that are mission-critical. No doubt about the fact that there are lots of unchartered and unexploited areas available today. Before deciding to take up the leap, you will need to consider and evaluate the possible risks that could cause your enterprise. In addition, mobile computing architectures need to reach its maturity stage, and the applications are what you need to scrutinize before going ahead to approve that it is risk-free to increase your application platform and migrate to mobile computing. Application developers and system architects could face glitches and confidential expectations when it comes to compliance with statutory privacy requirements.

Hopefully, the above discussion has made you aware about the facts when it comes to anchoring data that are generated on mobile services.

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