Important documents should be always archived. There are many people who forget to do this. It may be time consuming and boring but you should never neglect it. Data is one of the most valuable assets of your business and you should ensure that it is safe and protected.
Important data includes your MIS reports, database, emails, client files, accounting records and much more valuable information. If by any chance you lose your data due to computer hardware breakdown or similar problems, you might have to face a lot of difficulties. According to a report published by a leading daily newspaper, more than seventy percent of the small businesses close down within a year due to a major loss of data.
This is why backing up and protecting your business data is so important. You might be backing up your data to an external hard drive, tape or CD. However, you should check the backup data after fixed intervals. The backup media can become unreadable over a period of time. Your data might get corrupted if the CD or DVD becomes unreadable. All these methods require your staff to perform the backup manually and then store these unencrypted files in a safe place. All these manual systems may break down over a period of time but with the developments in technology, there are better ways of storing and protecting your data.
You can protect all your important documents by using an online data backup service. Online data backup services ensure that your data is safe and secure at all times. Even if your current site goes down completely, you can be sure that your data backup remains safe. Online data backup takes place through the internet. The data remains safe at the time of transfer and even after transfer through strong encryption.
