Category Archives: Online Backup

Using File Versioning to Recover Lost Files

When it comes to making sure that your company’s data remains safe and secure, there is no better solution than cloud data backup. Thanks to this increasingly popular and important IT service, businesses of all sizes can now enjoy the peace of mind of knowing that their data is constantly being backed up and preserved for later retrieval whenever the need should arise.

However, the simple backing up of saved files is just the beginning of the myriad advantages that cloud data storage has to offer, with many cloud backup service providers now granting enterprises the amazing ability to go virtually “back in time” in order to retrieve and recover previously saved versions of files that have long ago been deleted from their local systems! Indeed, through a process called “file versioning”, cloud storage providers are now commonly implementing yet another crucial layer of data security, protecting their clients from incorrectly saved files.

With our fast-paced work environments and present-day fondness for digital multi-tasking, accidentally “saving over” a previous version of a file that one may have needed is, unfortunately, is far from a completely rare occurrence. And, in the not-so-distant past, accidentally “saving over” a file meant that you were stuck with the newer version, no matter what. However, by taking advantage of cloud backup and storage services with file versioning feature capability, businesses can now retrieve these lost files from their service provider’s servers with ease!

Through the use of advanced versioning methods, massive amounts of previous file history information is compressed so that disk space on the cloud backup server can be conserved and backup and restore data transmission times minimised. Under this system, each file that is transferred to the cloud backup company’s servers is given a unique name and time stamp, with the first version of the file that is backed up being called (not surprisingly) the “primary file”. Then, the cloud backup company’s software automatically scans to see if this file exists in exactly the same state at any other location on your company’s backup cache and, if so, replaces these duplicate files with a “pointer” toward the original, effectively making it so that one file can virtually exist in two or more places at the same time.

In addition to this, every time a new version of a file with the same name is saved to the cloud backup cache, it is compared to the original, and if they differ in any way, the older one is retained and the newer one is also, of course, saved and given a version name and corresponding time stamp. However, using special algorithms, this newer version of the file only contains the information that has been changed in comparison to the older version, and embedded digital pointers reference the older version for all the information that has not been changed. Although versioned files like these are technically split up in order to save storage space and enable previously saved versions of files to be retrieved when being accessed remotely by the end user, the referenced sections of the files are automatically replaced by the actual information from the original so that all files are intact.

Sound complicated? Well, one of the biggest advantages of leaving your backup and IT concerns to an online cloud storage service provider is that they will keep track of all these details so that you don’t have to, and we here at Backup Technology Limited (BTL) take pride in lifting this burden from the shoulders of all the enterprises whose data we make it our duty to protect. We’ve integrated a robust file versioning system into all of our data storage and recovery solutions, and our powerful backup service, powered by Asigra, constantly monitors your company’s computers for changes made to files and automatically saves these changes for you! In addition to this, BTL uses its latest technology to backup incrementally all unsaved files that are left open for longer periods of time.

BTL believes that file versioning is here to stay for a long-term. Therefore, BTL has assembled the most cutting edge suite of cloud computing tools in its cloud services. With top of the line data protection practises like bank-grade encryption, FIPS, de-depulication, and advanced password security protocols, clients never have to worry about anyone accessing their data, except authorised users on the account.

By backing up your company’s data with BTL, you’ll never have to worry about incorrectly saving a file again. Please stop by our website today to download our free, no-obligation trial software, and see what the BTL advantage is all about! Remember that file versioning is just one of the myriads of advantages that BTL can bring to your SMB. So, speaking of not having to take any risks on the file versioning; why not visit BTL’s website and test-drive today? www.backup-technology.com/cloud-backup

Why Cloud Collaboration is Very Important – Part II

In Part I, we discussed the definition of cloud collaboration; why some organisations are hesitant to adopt cloud collaboration, but rather opt in for emails, citing familiarity and simplicity; and how ill-informed security concerns keep some from adopting cloud collaboration despite the fact that security has been thoroughly addressed by cloud vendors.

Indeed, cloud backup and cloud computing companies are well aware of the potential for mobile data to be vulnerable to hackers, eavesdroppers and other malicious agents, so advanced security procedures like high-level data encryption and varying access privileges for all of the different collaborators make it so that files remain exclusively available only to those in the collaboration group.

Yet another unfortunate factor keeping some businesses from utilising cloud services for collaboration is that they fear that it would be cost prohibitive. After all, since using email is basically free, why pay to collaborate online? Well, it is important to keep in mind that cloud services are often now leveraged in a pay-as-you-go fashion, so businesses only have to pay for the services that they actually use. In addition to this, cloud computing services are now commonly bundled with online data backup packages and other utilities that businesses are already paying for in the first place! Also, cloud collaboration can be thought to wring more value out of hardware that businesses and employees have already invested in like smartphones, laptops and iPads. When you combine these factors with the collaboration-ready aspects of social networks like LinkedIn and Facebook, the potential result is a highly fluid and dynamic work environment in which employees can communicate and collaborate freely regardless of their physical locations, granting business owners and CEOs the peace of mind of knowing that they are getting the maximum return on their enterprise’s investment.

Of course, we here at Backup Technology Limited (BTL) don’t just see cloud collaboration as the way of the future; we think it should be the way of the present as well! For this reason, we have assembled the most cutting edge suite of cloud computing tools in our cloud services. And, with top of the line data protection practises like bank-grade encryption and advanced password security protocols, you’ll never have to worry about anyone except who you deem fit getting their hands on your precious data. So, speaking of not having to take any risks; why not visit our website and try our free trial today? We think that you’ll find that cloud collaboration is just one of the myriad advantages that BTL can bring to your SMB. Visit our website here: www.backup-technology.com/cloud-backup

Why Cloud Collaboration is Very Important – Part I

Wikipedia defines “Cloud Collaboration” as “a way of sharing and co-authoring computer files through the use of cloud computing, whereby documents are uploaded to a central “cloud” for storage, where they can then be accessed by others. Cloud collaboration technologies allow users to upload, comment and collaborate on documents and even amend the document itself, evolving the document.

The increased ease with which employees can now collaborate online is one of the most important and revolutionary of all of the advantages that the Internet itself has brought to the table for businesses of all sizes. However, although online collaboration (both over LANs and the cloud) has been readily available through a variety of different means to businesses for some time now, many enterprises are still somehow hesitant to take advantage of these valuable tools, often opting instead for basic email exchanges as their go-to collaboration method. With all the myriad advantages of utilising the cloud for collaboration, why are these enterprises still holding on to doing things the old fashioned way?

First off, some companies that have yet to harness the power of the cloud may try to point toward the relative familiarity and simplicity of using email for collaboration versus cutting edge cloud tools. However, this can be seen as somewhat ironic when one considers the fact that, when compared to the streamlined process of collaboration in the cloud, group projects through email can often become suddenly very complicated at a moment’s notice, with potential mis-saves to storage servers being a constant risk, not to mention the confusion that can result as to which collaborator has the most recent version of the collaborative project in question. In addition to this, the very simplicity of this one-way communication style often also serves to inhibit creativity by forcing the participants to create a rigid, preconceived hierarchical structure so as to avoid the above-mentioned confusions, delays and accidents that can be so common to collaborative email threads.

Another factor that often leaves businesses afraid to take advantage of the cloud for collaboration are ill-informed concerns over security. While being cautious about security is an understandable, nay, advisable stance for people to take (especially when beginning to use a new technology), it is important to keep in mind that, once again, cloud collaboration has been around for some time now, and thus potential security issues have been thoroughly addressed by cloud vendors. In fact, files being shared and accessed in the cloud oftentimes end up being more secure than ones passed around through email as simple unencrypted attachments!

In Part II, we will further discuss further the importance of cloud collaboration.

Cloud Backup for the Distributed Enterprise Made Easy by BTL

What if you could get all your data into a well-organised repository by installing software that automates it all for you? What if the process took just a few hours and not the thousands of man-hours you thought it would take to complete the task? What if all this could happen continuously (even as you slept or worked on other mission-critical projects) and you wouldn’t have to worry about missing backups? Backup Technology Limited (BTL) has answers to all these questions!

BTL’s solution is designed with people like you in mind. This private cloud solution is equipped with local and remote management features, which allow users to seamlessly perform local backups to their private cloud infrastructure, or perform offsite backups to a public cloud. Even better, users can carry out such backups while they’re away from the office, or choose to manage remote backups from once central location, as BTL permits one to manage all distributed backup jobs via a web-based browser interface.

To address the challenge of backing up distributed data, BTL comes equipped with a web-based management tool, called the Central Management Console (CMC). The CMC enables an IT administrator to handle and maintain all backup and restore processes on distributed employee laptops, PCs, and servers from one centralised location. The data can then be backed up to a single repository in the cloud or to their private cloud infrastructure via the Internet. If need be, the employee may also be given access to the management console, and if so desired, they can manage their own backups and restores.

The CMC is innovative as it allows users to share data or collaborate on backup processes and restores without moving an inch from wherever they are located. They can easily schedule automatic backups and/or continuous backups of information and then relax with confidence that the backups are successfully taking place even if they are engaged elsewhere.

BTL gives your enterprise complete control over its data. The administrator, operating from the CMC, can set up user accounts for all members of the enterprise whether they use a PC, laptop, or are working from a remote location. Authorised and authenticated users can then back up their data over the Internet and store this data on the enterprises private cloud infrastructure or to an online storage repository. If need be, this stored data can also be restored to any machine via the software’s web-based browser and a WAN connection.

Even more appealing, BTL can handle huge data loads and does not need constant monitoring, thus leaving your local computing resources free to be redeployed for other business activities. Data access can be orchestrated independent of available bandwidth from anywhere in the world, and databases can be reconstructed flexibly and quickly on local machines (existing or new) using the data restore wizard provided with the software.

BTL’s cloud backup and disaster recovery solution has recently released with a number of new feature add-ons. For further information on the latest BTL software version, please visit http://www.backup-technology.com/

Controlling your Cloud Data in the Face of Outages

It’s hard to imagine that one quick lightning strike could disrupt the business of several companies across Europe, but this is exactly what happened in the summer of 2011 in Dublin.

After a lightning bolt struck a utility pole, causing an explosion and fire, power supply was cut to several businesses and data centres in the surrounding area. According to Amazon and Microsoft — the two companies whose data centres were worst affected — the bolt disrupted power supply to their massive data centres. While Microsoft was able to kick start its services after a few hours, Amazon’s services weren’t resumed until a good 48 hours later. Amazon’s customers spent several frustrating hours waiting for Amazon to report on the status, as the company struggled to set things right and quickly restore their services.

You might say, this is an old news that happened more than five years ago, but this very instance shows how unplanned disasters can strike at any time. With this in mind, Backup Technology Limited (BTL) believes there are several lessons to be learnt from this and many other data centre outages.

Complete dependency on the service provider’s ability to maintain uninterrupted service is foolhardy, to say the least. Customers signing up for cloud services must ensure that they maintain control over their data by making local backups of their data in addition to riding the cloud for all the benefits that accrue from it. BTL urges its customers to take advantage of its Asigra powered software, a hybrid cloud backup solution that ensures full-proof data availability.

BTL is equipped with local and remote management features, which allow users to seamlessly perform local backups to their private cloud infrastructure or offsite backups to a public cloud. Even more beneficial, they can do so even while they’re away from the office. A web-based management console allows one to control and manage all backups and restores via an Internet connection.

To ensure full business continuity, BTL stresses the importance of performing both local and offsite, cloud backup. If backing up data to the cloud, BTL recommends that customers add disaster recovery and business continuity to their list of services.

Unlike larger cloud customers such as Amazon’s public cloud users, BTL users who backup data locally to their private cloud infrastructure, in addition to a cloud service powered by BTL, will not have to wait endlessly for reports about the restoration of services in the event of an offsite data centre disaster. They can connect their network to the local copy of the data and resume their business activities almost instantaneously.

When handling business data backup plans, smart IT admins look at all their options and will not hesitate to implement local backup AND offsite cloud backup with an MSP to ensure security and business continuity at all times. BTL recognises the ground realities surrounding data management by large third parties. This is why BTL focuses its attention on customer needs and urge its customers to build in an extra resilience and maintain data redundancy.

 

Disaster Recovery Planning and Cloud Backup – Part I

A disaster recovery plan is essential in today’s business environment since disasters can occur in so many way and do so more frequently with every year. A historical year that really heightened the awareness of disaster recovery planning was 2005 when Hurricane Katrina destroyed thousands of businesses in the Gulf Coast Region with most not having a disaster recovery plan in place. Even now 2016, there has been unprecedented tornado, flood, earthquake and other disasters taking place all over the world; some regions receiving the worst disasters than others. Does your business have a disaster recovery plan in place? If not, do not delay after reading this article. Learn from others’ mistakes and put one in place ASAP.

Plan Well

Your plan must detail how your business will handle a disaster. One critical component of your plan needs to be putting a cloud backup and recovery system in place. For those of you that do have one in place, you need to start with a risk analysis. You need to consider risk factors like: malware infestations, virus attacks, human error such as accidental deletion of data or natural disasters. While these are obvious to most, your backup service provider going out of business is one that tends to get overlooked too often. You need to verify its viability the best you can. Unfortunately, we have learnt over the past several years that even the biggest of companies can fail almost overnight.

Prioritise Risks

Once the risk factors have been identified and listed, you must rank and prioritise them. Each one should be given a ranking that is determined on the basis of probability and impact and then given a risk rate of low, medium or high.

Show me the Money! 

Budgets can have a bearing on disaster recovery plans, as every plan comes with an associated cost. If you are planning to get your data off-site to guard against the possibility of natural disaster, you need to ensure that your information is stored in secure facilities that are in different geographical locations.

Geographically Dispersed Data

Military grade security points that your data be stored at least 2,000 miles away from your business, the point where your original data is stored. If fulfilling this military grade security is not an option for you, then make sure your cloud backup service provider backs up your data to a secondary and geographically separated data centre. Ensure that the online backup company itself has its own disaster recovery plan in place. Ask them if they have performed any type of fail over testing to ensure they are adequately prepared.

In Part II, we will further discuss the relations between disaster recovery and cloud backups.

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