Many understand the importance of data and agree that data should be protected in an efficient manner. Companies are also realising that moving essential services to the cloud — from CRM to voice to communications — has many advantages. In order to develop an efficient data protection, storage and transfer protocol, most rely on the cloud. The Cloud based models are more flexible, efficient, scalable, and integrated. These have great potential to save money. On the other hand, careless, unplanned migration to the cloud could bring its own issues and risks, and therefore, a careful well thought after plan is needed before migrating to the cloud.
Data breaches have become a daily global occurrence these days. Leading organisations, associations and groups are facing security threats on a daily basis. So, how do you minimise the chances of data loss or breach?
The cloud enables the users to store data in multiple locations for easy access and restore in case of a disaster. It is very important to have all your security related questions answered from the vendor you are planning to use. Here are some tips for users who want to reduce the risks while moving to the cloud.
Get Answers to your Security Questions:
Get connected with the online representatives and ask the basic security questions. It would be better if you discuss the concerned security matters with the experts and find out if they align with yours. In most cases, the clients ask following questions:
What type of data protection strategies does your company use to avoid data loss?
- Is customer support available for 24/7?
- What are the modern techniques (feature sets) being used to protect my data?
- Any data breach at your company? If so, tell me how you handled it?
- Do you have a security checklist template that we can check?
Partnering with a cloud based service provider has added benefits, as the provider has its own experts in house that can monitor up-time, implement security measures, monitor services around the clock, and implement necessary protocols to protect and backup the data.
Always check the proper security facilities and features. This can be done by checking the history of a cloud service provider (for instance, by talking to present and former clients, reading reviews online).
Consider the following four factors to evaluate cloud service providers:
- Secure facility for storage: The cloud service provider should provide details about the security of their storage facilities. While digital security is important, security of the actual physical premises and the employees who work there are also very critical.
- Preventive activities: As hackers are becoming creative to be successful in breaches to access data, service providers must have security protocols in place to stop potential risks before they actually happen. The cloud service providers should satisfy the client, for instance, by showing that they encrypt the data during its flight and at rest; monitor any risks 24/7; and inform the clients when security is a concern.
- Privacy of data: Data stored in the digital data centres should be treated with high degree of security, as they are important for the users. It is required to check how a service provider maintains the privacy of data. All types of materials such as files, folders, video conferencing data, and call recording data should remain safe and secure, with encryption technologies.
- Data loss protection:In case of a sudden data loss, the service provider should have an efficient data recovery system to quickly restore the data. Alert systems help in achieving an efficient data recovery.